How To Combine Business Email Accounts: A Step-by-Step Guide

STEP 4

Type the Gmail address where you want forwarded emails to go.

STEP 5

Click "Next" and follow the instructions in the verification email sent to your primary account to confirm the forwarding address.

STEP 6

After email forwarding is set up from your old to your new Gmail account, a window will appear to confirm the change. Click the "Proceed" button. Then, you'll receive a message verifying your permission via a confirmation code sent to your new account.



Log on to your new Gmail account and open the confirmation email. Here, you can click the confirmation link in the email or enter the confirmation code in the “Forwarding and POP/IMAP tab”. Gmail will then prompt you to confirm forwarding.

STEP 7

Verify your primary account as the forwarding address, then choose "Forward a copy of incoming mail to" from the drop-down menu to forward incoming mail.

STEP 8

Make sure "keep XXX’s Mail’s copy in the inbox" is selected, so you can still access the emails in the secondary account.

STEP 9

Click "Save Changes."

All emails sent to your secondary account will be automatically forwarded to your primary account. You'll still receive emails in both accounts, but all new messages will be delivered to your primary account. This process helps you keep all your emails in one place and stay organized.

2. Send emails from another account

If you want your emails to appear as if they're coming from another provider, use Gmail. The process is as follows:

STEP 1

Go to "Settings," then click on the "Accounts and Import" tab in your new Gmail account. In the "Send mail as" section, click "Add another email address."

STEP 2

Enter your current email address in the "Email address" field in the pop-up window. Make sure the "Treat as an alias" option is selected. After that, click the "Next Step" button.

Send the verification message to the secondary email address by clicking the “Send Verification” button.

STEP 3

Check the verification email for a confirmation code and a confirmation link. Type the confirmation code in the Gmail verification window or use the email confirmation link.

A popup confirmation window in Gmail will appear if you click the confirmation link. Click "Confirm" to proceed.

Then, you will see a popup message that confirms your success.

You can now use your Gmail account as a secondary email account. You will also have to repeat this process for each email address you wish to use.

STEP 4

The Compose New Message window will now include a new From drop-down selection.

From the drop-down menu, choose the address from which you wish to send an email.

3. Create a Default Send Mail As Address

You can choose the email address you wish to use in the Compose New Message window. If you want to use your Outlook or other emails more, follow these steps to make another email the preferred Send Mail As address in Gmail.

STEP 1

Click the gear icon on the right side of the Gmail window, and then select “Settings.” Go to the “Accounts and Import” tab. Here you'll find a list of email addresses with which Gmail allows you to send emails. Click “Make Default” next to the address you often use to set your primary email address.

STEP 2

The default “Send Mail As” address will automatically be selected when you compose a new email.

4. Manage Email Addresses Sent to Different Recipients

It can be overwhelming to have many emails in your inbox, especially if you have multiple email addresses. However, Gmail filters and labels can help you organize emails so that you can find the most important ones quickly.

Here's how to get started:

STEP 1

Go to "Settings." Next, go to the “Filters and Blocked Addresses” tab. Then, click “Create a new filter.”

STEP 2

You can create a filter that automatically forwards messages from the address in the “From” field to your primary Gmail account. In the “To” field, provide the secondary email address to which you would like to forward messages and click “Create Filter” with this search.

By combining your different email accounts into one Gmail inbox, you can check all of your emails in one place conveniently. With a little effort, you can merge all your email accounts into one Gmail inbox!

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