5 Advantages of Data Backup and Recovery You Should Know

Matthias Moore • March 27, 2021

Remember that time you had a panic attack when you realized you lost an important file you thought you saved on your computer? How about that day when your phone crashed, and you could no longer retrieve your photos from its album? Those days make you think how tragic life can get.

This eventuality is why you should always back up your files.

Backing up your data is an effective method to keep essential files from getting lost for good. Today, where every business has adapted to the digital landscape, it’s crucial to find an effective way to safely back up and store data. Aside from that, there are more advantages of data backup and recovery that you should know.

Advantages of data backup and recovery

Before convenient data backup methods, the risks of documents getting lost, erased, or worse, breached are high—especially online, where malware threats are rampant. To properly handle your data, you need to hire cybersecurity experts or use a trusted application to keep your essential files in protected storage.

1. Easy access to files

In a company with more employees than you can count on your fingers, it is easy to mismanage shared files. You can’t control if someone accidentally tampers with a process document or moves it to trash, never to be seen again. It can also be troublesome to find specific information in a pool of disorganized files and folders.

If your company uses a data storage system, anyone will have quick access to it. However, you have greater control over who gets to see what files and what level of access they have to prevent misplacement or tampering.

2. Backup in case of sudden power outages

Power failures often happen unannounced. One of the adverse effects is hard drive damage. If you only store your data on the hard drive, you run the risk of losing everything as it can wipe away all stored files. With an advanced and secure data recovery method, you don’t have to worry about hard drive issues.

3. Recovery for operating system failures

When a computer’s operating system malfunctions, one of the culprits is improper space allocation or full memory. Application and software errors can also compromise your system. If this is the case, there is a high possibility that you need to reformat your computer, and that means everything goes back to default, losing all saved data. This possible issue makes a recovery plan for all your essential information vital.

4. More efficiency

Having effective data backup software and recovery lets everyone focus on the tasks at hand. When your company doesn’t have a data recovery plan, you have to spend time requesting help from the tech team to retrieve a specific lost file or files. This process delays everyone’s schedule on projects and reduces efficiency for the entire company. You can easily prevent this from happening by applying a storage technique for all your data.

5. Data protection from viruses

Unfortunately, internet viruses easily penetrate your computer’s system without you even noticing them. Although there are plenty of anti-virus spyware protection programs at your disposal, these bugs continue to become more elusive. Think of data backup as your additional anti-virus protection and guard your important information against harm.

Backup and recovery methods

There are various ways to backup your data.

A USB stick is portable and handy, which is quite convenient. It’s also inexpensive and yet has memory space totaling 1TB to 2TB. You just attach it to your computer’s USB port and easily transfer data by dragging files to its folder.

External drive

Just like a USB stick, external drives are storage devices that you can plug into your computer for file backup or access.

Network-attached storage

A network-attached storage device is recommended when you have multiple users who need to access or share files simultaneously. This option is ideal for small businesses so that you can save your files automatically through a wireless connection. Your IT guy should be able to set this up for you.

Cloud storage

The cloud is third-party storage for data safekeeping and protection. It lets anyone access this saved information on any device as long as there is an internet connection. Cloud storage is ultimately a solution for any individual or company looking for an efficient way to access, backup, and recover any file. Plenty of cloud storage options exist on the market, including free and paid selections.

The Takeaway

Losing vital information can be nerve-racking. It’s worse when you get the blame. There’s also that uneasy feeling knowing that your data is just out there, left unprotected to unseen factors, like malware or system errors.

The best way to secure your files is to adopt data protection and backup methods that best suit you or your company. You could also partner up with a team of tech specialists and get the real deal.

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